Scan Guard

Turning Paper into Digital Power

Scan Guard specializes in professional document digitization. We transform your physical files into secure, searchable PDF documents, helping you eliminate paper clutter while maintaining easy access to your data. Our expert scanning team ensures that every document is handled with care, precision, and confidentiality — giving your business the efficiency and flexibility of a digital workspace.
 

Our process is simple, secure, and fully managed from start to finish:

1. Collection & Preparation – We collect your physical files or receive them at our secure facility. Each batch is logged, barcoded, and prepared for scanning with full traceability.
   
   

2. Scanning & Conversion – Using high-speed, high-resolution scanners, we convert your documents into searchable PDF format. Each page is checked for quality, clarity, and completeness.
   
   

3. Indexing & Naming – Your digital files are indexed and named according to your preferred structure — by client name, date, file number, or department — making it easy to locate exactly what you need.
   
   

4. Secure Upload or Delivery via Docu Guard – Once digitized, your documents can either be uploaded securely to Docu Guard, our online document management platform, or returned to you as digitized files for your own storage or distribution.
   
   

5. Return or Shred – After scanning, we can return your original files to you, store them safely through our Store Guard division, or securely shred them through Shred Guard if no longer required.
   
   

By converting your files with Scan Guard, you gain instant access to critical information, reduce paper storage costs, and protect your data against loss, fire, or deterioration — all while supporting a more eco-friendly office.

For more information about this service, please contact our offices.